Vacancies

 

Job Title: Technical Program Manager

Isibani Development Partners is a South African-registered NGO, launched in 2011 to become a leading local technical assistance provider, systems strengthening and grants manager for health and social service in Southern Africa.

Isibani has been appointed by the National Department of Health to serve as one of the GLOBAL FUND TB Sub-Recipients (SRs) inGauteng:Ekurhuleni and COJ districts.  Isibaniseeks to appoint a Technical Program Manager, to be based in Pretoria.


 

Job Overview:

The Technical Program Manager will provide overall technical leadership in program design, planning, implementation and reporting of the TB program.  He/she will ensure technical quality, close adherence to work plans, milestones and deliverables of the project are met.


 

Key Performance Responsibilities
  • Provide overall technical leadership and direction to all project elements (ACSM, Clinical, Programmatic, M&E);
  • Lead the development of project Annual work plan, training plan and district work plans.
  • Provide direct supervision to the designated district staff
  • Develop innovative technical strategies for improving impact of Global Fund TB investments;
  • Coordinate with NDOH and Districts departments of health on the identification of project technical assistance needs required to achieve the expected outputs of the contract;
  • Develop suitable scopes of work, recruitment of consultants, and execution of technical assistance contracts;
  • Determine all training, technical needs and identifying suitable opportunities to support each component of the project;
  • Ensuring that technical and field staff prepare and update performance data on a regular basis;
  • Provide technical oversight in the development and roll out of strategies to integrate TB, HIV and Non-Communicable diseases;
  • Oversee the annual project planning cycle which formulates comprehensive annual work-plans and budgets in accordance with the NDOH annual planning cycle;
  • Prepare monthly, quarterly and annual project activity reports as specified in the contract;
  • Conduct site visits to the districts.
  • Produce monthly Project Activity Calendar and weekly brief project updates

 

Minimum Required Experience and Qualifications
  • A Bachelor’s degree in a relevant discipline such as Medicine or Public Health;
  • A master’s in Public Health will be an added advantage;
  • Experience with the oversight or supervision of others including assigning and reviewing work and providing training
  • A proven record of successful performance and expertise in TB technical areas which includes, MDR-TB
  • A minimum of at least 5 years’ experience in health management and program management.
  • Strong leadership and good interpersonal skills;
  • Excellent English language written and oral communications skills

Suitable candidates to send applications at applications@isibani.org.za
Subject line: ” Technical Program Manager”
Closing date: Sunday, 21 June 2019
Kindly note only shortlisted candidates will be notified


 

Job Title: Receptionist/office support


 

Job overview:

The position will play a dual role of handling reception and providing efficient and effective cleaning support and general admin to the organisation.


 

Main Duties / Responsibilities:
Receptionist
  • Greet clients and visitors with a positive, helpful attitude.
  • Assisting clients in finding their way around the office.
  • Announcing clients as necessary.
  • Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
  • Preparing meeting and training rooms.
  • Assisting colleagues with administrative tasks.
  • Performing ad-hoc administrative duties.
  • Answering, forwarding, and screening phone calls.
  • Sorting and distributing mail.
  • Provide excellent customer service.
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations
  • Keep a check on office supplies stock levels and inform the project administrator of low stock levels (eg. cleaning products)

 

Knowledge, Skills, And Competencies
  • Verbal and written communication skills,
  • A strong ability to multi-task and a friendly demeanor.

 

Minimum Requirements
  • Grade 12 or equivalent qualification
  • 1-2 years’ experience as receptionist or office support
  • Proficiency in English
  • Intermediate level computer skills (MS Office)

 


 

 

Suitable candidates to send applications at applications@isibani.org.za

Subject line:” Receptionist”

Closing date: Friday, 16 August 2019

Kindly note only shortlisted candidates will be notified

 

Title: Project Administrator

Isibani Development Partners seeks to appoint a Project Administrator to be based in their Pretoria office:


 

Job overview:

The Project Administrator will be responsible to provide administrative support to the Isibani team at head office and at the districts in coordinating project activities overall, not limited to workshops and travel. The Project Administrator will also manage the Program Directors Calendar, Take Minutes and Execute procurement from start to finish efficiently, effectively and in accordance with regulations and policy


Main Responsibilities:
  • Coordinating Program Activities overall – Communicate and liaise effectively with program staff, keeping staff updated for travel,and workshops.
  • Coordinate all requests from the district staff
  • Receive request for internal and external meetings.
  • Maintain filing (both electronic and hard copy) of all documentation relevant to the program
  • Manage the Executive Director and Program Manager’s Calendars.
  • Take Minutes of meetings for review and ensure effective filing system for all minutes.
  • Fleet Management
  • Supervise the Drivers.
  • Together with the Receptionist ensure that stock levels are kept constant and that stock levels are replenished on a regular basis.
  • Execute procurement from start to finish, ensuring compliance with PFMA, Global Fund rules and regulations and Isibani policy.

 

Procurement:
  • Manages the day-to-day operations of the procurement process.
  • Manages and reviews documents for the procurement of all supplies, equipment and services and ensures compliance the Procurement Policy and Procedures Manual, as well as applicable laws.
  • Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and services.
  • Identifies suppliers that satisfy Isibani and donor contracting and purchasing requirements.
  • Maintains positive vendor relations.
  • Manages the preparation of solicitation documents and offers.
  • Manages the process for the evaluations of proposals, offers and bids in accordance with internal policy and regulations while selecting the best supplier in accordance with solicitation requirements.
  • Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.
  • Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
  • Responsible for ensuring records are maintained and procurements are documented from origination through completion.

Minimum Requirements
  • Certificate/diploma in public administration, business, accounting, contract management or a closely related field
  • 5 Years’ experience in administration/ and procurement management
  • Understanding of PMFA
  • Proficiency in English

 

Suitable candidates to send applications at applications@isibani.org.za

Subject line:” Project Administrator”

Closing date: Friday, 16 August 2019

Kindly note only shortlisted candidates will be notified

Job Title: Finance Officer

Isibani Development Partners seeks to appoint a Finance Officer to be based in their Pretoria office:


 

Job Overview:

The Finance Officer is directly responsible to and supervised by the Finance Manager. The Finance Officer is mainly responsible for the disbursement function, bank and balance sheet reconciliations, as well as raising all documentation for the aforementioned functions.


 

Main Responsibilities
  1. Disbursements:
  • Daily preparation of payments and obtaining the relevant approvals.
  • Ensure that all Electronic Funds Transfers (EFT’s) requests are uniquely numbered to facilitate future queries and audit trails;
  • Ensure that the relevant documents and EFT’s are prepared for payments;
  • Ensure that the PO (Purchase Orders) are matched to invoices and the billing detail verified;
  • Resolve any discrepancies between PO’s and invoices and track expenses paid against PO’s;
  • Ensure VAT compliance with regard to tax invoices;
  • Ensure that creditor reconciliations are performed before payments are done;
  • Provide proof of payments to the relevant departments and also provide schedules to vendors where more than one invoice is paid as one payment.
  • Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously.
  • Ensure all vouchers /invoices have complete, bona fide, and legitimate supporting documentation ensuring that all transactions are properly authorized

 

  1. Bank Reconciliations:
  • Daily checking of the Pastel bank balance against the bank statements.
  • Capture the cash book inputs.
  • Monthly bank reconciliations of all bank accounts.

 

  1. Balance Sheet Reconciliations:
  • Raising and monitoring of prepayments and accruals.
  • Queries and follow-ups pertaining to balance sheet items.
  • Compile a list of all outstanding tax invoices for the relevant month to be filed with month-end.
  • Production of monthly Balance Sheet Reconciliation Report
  • Investigate Discrepancies and follow up on Balance Sheet Outstanding Items.
  1. Daily Capturing on Pastel:
  • Ensure that all GL account codes for invoices and payments are accurately captured on Pastel daily.
  • Bank Entries: Load all beneficiaries and payments loaded on the bank for release by signatories.
  • Daily capturing of invoices and payments on Pastel.

Minimum Requirements
  • Diploma in accounting/internal auditing or related field
  • 5 years of experience in budgeting, accounting, finance, etc
  • Meticulous and analytical thinking
  • 2-3 experience working in an NGO
  • Proficiency in English
  • Experience working in Pastel

 


Suitable candidates to send applications at applications@isibani.org.za

Subject line:” Finance officer”

Closing date: Friday, 16 August 2019

Kindly note only shortlisted candidates will be notified

 

 

 
 

Coming soon